Business Office Coordinator – Full Time

Ambleside’s Business Office Coordinator must have a servant’s heart and lead a front office atmosphere that is For The Children’s Sake (Mark 9:35-37), welcoming and serving each person with love and a smile whether it’s with a student, parent, teacher, or visitor.  The Business Office Coordinator’s administrative responsibilities include a multitude of administrative tasks along with the desire to help with a variety of tasks.

Direct Report: Business Manager

Hours: 40 hours per week (7:45 a.m. – 3:45 p.m., Monday – Friday)

Pay Rate: $18 – $22/hr or salaried equivalent

Specific responsibilities include: 

• Be the first impression at the front desk, electronically, and over the phone! Smile!  Know every teacher, parent, and student by name and welcome every guest
• Daily tasks
  • Answer front door
  • Answer phone, return calls, and make parent calls, as needed
  • Answer office emails and reply/take action accordingly
  • Attend to student and teacher needs, including helping students when ill or caring for their playground wounds
  • Prepare morning coffee and as needed for events
  • Verify and complete student attendance each day
  • Receive mail and packages, distribute accordingly 
  • Answer inquiries about school activities and policies from parents
  • Support teachers by making copies and providing supplies for classrooms
  • Any additional front desk/office duties, as needed
• Manage parent volunteers – setup Sign-up Geniuses and monitor them regularly, send out reminders, send thank you notes, and proactively fill gaps with other volunteers, as needed
• Manage background checks and driver records for mentor and parent volunteers
• Inventory and purchasing of academic and non-academic supplies 
• Event coordination for school events – manage registration, ensure all events are on school calendar, order supplies, coordinate with host venue, coordinate setup/cleanup, and help at event
• Manage office machines/services (copier service, shredding service)
• Facilitate office communications including drafting and sending school-wide emails/announcements and work with Communications Director to maintain accurate contact information for entire community
• Work with Principal, Business Manager, Assistant Principals, and other support staff to complete short and long term projects, as needed.  Projects will include, but are not limited to: setting up student Exam templates, setting up Reports of Growth templates, managing student academic records, scheduling parent/teacher conferences, and preparing mailers/flyers
• Preparing school supplies for upcoming school year (spring/summer)
• Facility support
  • Work with Assistant Principal and landlord to facilitate Ambleside’s needs and access at current facility
  • Schedule and manage Safety Drills
  • Manage and keep office supplies and kitchen stocked and clean
  • Support expanded facility needs as they arise
• Occasionally fill in for morning drop-off, carpool duty, lunch monitoring, and recess duty

Job Requirements:

• Confess a personal relationship with Jesus Christ
• Value creating and developing interpersonal relationships
• Be an active member in good standing with a local church whose fundamental beliefs are in agreement to Ambleside’s Statement of Faith and mission statements
• Agree without reservation to Ambleside’s Statement of Faith and mission statements
• Take initiative and look for opportunities to strengthen and improve Ambleside’s mission to give children and families a living education, centered on Christ
• Comfortable using basic technology and helping others with basic technology needs
• Able to write clear, grammatically correct, and on-message office communication
• Have 3+ years of administrative expertise

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